Job Postings


Posting number 2017.074
Position Manager, Conference Services
Group Staff
Department Ancillary Services
Location Abbotsford
Contract type Staff, 100% full-time, Temporary
Contract timeline As soon as possible after closing date – May 2018
Start date As soon as possible after closing date
End date May 2018
Salary scale $4,762.77 – $5,598.81 per month (Staff pay group 10)
Closing date May 11, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

The Manager, Conference Services is responsible for the promotion and management of space and services for conferences, symposiums, workshops and special events on all UFV campuses. The Manager is responsible for generating revenue, implementing marketing initiatives and administering all aspects of space rentals including event management services to external and internal clients. Responsibilities include assisting in the development and execution of strategic and operational goals, coordinating planning, and overseeing the delivery of conference and event-planning requirements and programming; consulting with internal and external clients to determine objectives and requirements for conferences and special events on campus; administering an event-conferencing system; and leading and managing on-campus event conferencing. The Manager will oversee all financial operations of Conference Services; develop and execute a marketing plan working together with UFV’s University Relations department to support and strengthen the UFV brand; liaising with internal stakeholders regarding special events on campus; oversee all operations and programming related to conferencing and community events, and hire, train and supervise all required staff as required for each event.

Some travel and extended hours may be expected. Attendance may be required at events of larger and significant importance. Some weekend and evening attendance will be required. *In future, this position may be reposted as permanent, subject to funding confirmation.*

Qualifications

Bachelor’s degree in a related field (Communications, Marketing, Event Management, Project Management, Business Administration) required. Minimum five (5) years’ experience in event management and marketing. Dynamic leadership with a strong motivation to work in a high volume, fast pace, and customer service oriented environment. Ability to work effectively within an entrepreneurial team and must have excellent written and oral communication skills. Excellent relational and organizational skills are required; precise and detail oriented. Demonstrated track record leading effective marketing strategies and advanced social media marketing skills. Advanced knowledge of business accounting and financial processes. High level of independence regarding planning and managing the volume of work. Ability to organize, track, and service multiple projects of varying scope and complexity. Proficiency in Microsoft Office Suite, Banner, FAST, and general knowledge and comfort working with other systems is required. Content Management Software (CMS) is an asset. Proven customer service skills are required.

How to apply

Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will also be required to provide copies of their most recent evaluation summary.

Direct resume and cover letter including evidence of appropriate qualifications by May 11, 2017, referring to POSTING 2017.74 to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554            Fax: (604) 854-1538          Website:
www.ufv.ca
Email resumes and cover letter to:
hrinfo@ufv.ca

Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.


Job title: EPCA Coordinator
Reports to Executive Board

Established in 2003, the Estate Planning Council of Abbotsford (EPCA) consists of more than 60 members including lawyers, accountants, chartered life underwriters, bankers, trust administrators and financial advisors.

The Council provides a forum for and promotes communication among professionals engaged in estate planning and estate administration and may provide educational credits to members where approved.

Member luncheon professional development meetings are held on the third Wednesday of the month eight times a year and Board meetings are held on the fourth Tuesday of the month eight times a year.

Duties and Responsibilities:
• Meeting planning (assist in preparation of budgets with treasurer, negotiate catering contracts, coordinate speakers, etc.).
• Assist with preparation of meeting agenda.
• Meeting management – onsite to manage all aspects of the meetings.
• Organize and handle all activities and calls of the Board and their committees.
• Handle meeting marketing activities – LinkedIn, Eventbrite, etc.
• Handle the Member directory – track and document any changes or edits.
• Be the point person for member inquiries.
• Assist in collection of dues from members and guest fees.
• Assist with the recruitment of new members.
• Coordinate Social Event – December
• Drafting correspondence including invitations, emails, minutes and promotions.
• Keep all Association documents safe/confidential and organized.
Qualifications:
• Experience in meeting planning.
• Experience in marketing activities.
• Excellent communication skills.
• Ability to work independently with little direct supervision.
Technical Experience:
1. Must be proficient in Microsoft Office suite of products.
2. Must be proficient in WordPress and updating websites.
3. Must be proficient in PayPal invoicing and able to reconcile accounts.
4. Must be proficient in setting up audio and visual components for presentations.
5. Must be proficient in desktop publishing and creating graphics and marketing materials.
Working Conditions:
Administrator must be able to travel locally and carry equipment to EPCA meetings. The position requires an individual who is a self-starter and can work independently out of an office in their home as a self-employed contractor.

Time Commitment
10 to 15 hours per month

Compensation
$30 per hour

Respond with Cover Letter, Resume and References by March 3rd, 2017 to:

Laurie Daschuk, BA
Facilitator and Trainer
Ldaschuk@stopthepresses.ca
604-850-5095


Job title: FVEPC Coordinator

Reports to Executive Board

Established in 1997, the Fraser Valley Estate Planning Council (FVEPC) consists of more than 60 members including lawyers, accountants, chartered life underwriters, bankers, trust administrators, gift planners and financial advisors.

The Council provides a forum for and promotes communication among professionals engaged in estate planning and estate administration and may provide educational credits to members where approved.

Member luncheon professional development meetings are held on the third Tuesday of the month five times a year and Board meetings are held on the first Tuesday of the month five times a year.

Duties and Responsibilities:

  • Meeting planning (assist in preparation of budgets with treasurer, negotiate catering contracts, coordinate speakers, etc.).
  • Assist with preparation of meeting agenda.
  • Meeting management – onsite to manage all aspects of the meetings.
  • Organize and handle all activities and calls of the Board and their committees.
  • Handle meeting marketing activities – LinkedIn, Eventbrite, etc.
  • Handle the Member directory – track and document any changes or edits.
  • Be the point person for member inquiries.
  • Assist in collection of dues from members and guest fees.
  • Assist with the recruitment of new members.
  • Drafting correspondence including invitations, emails, minutes and promotions.
  • Keep all Association documents safe/confidential and organized.

Qualifications:

  • Experience in meeting planning.
  • Experience in marketing activities.
  • Excellent communication skills.
  • Ability to work independently with little direct supervision.

Technical Experience:

  1. Must be proficient in Microsoft Office suite of products.
  2. Must be proficient in WordPress and updating websites.
  3. Must be proficient in PayPal invoicing and able to reconcile accounts.
  4. Must be proficient in setting up audio and visual components for presentations.
  5. Must be proficient in desktop publishing and creating graphics and marketing materials.

Working Conditions

Administrator must be able to travel locally and carry equipment to FVEPC meetings. The position requires an individual who is a self-starter and can work independently out of an office in their home as a self-employed contractor.

Time Commitment

10 to 12 hours per meeting month

Compensation

$30 per hour

Respond with Cover Letter, Resume and References by March 3rd, 2017 to:

Laurie Daschuk, BA

Facilitator and Trainer

Ldaschuk@stopthepresses.ca

604-850-5095


Job title: FVCPAA Coordinator

Reports to Executive Board

Established in 2007, we now have over 60 members.  Our mission is to forge strong relationships amongst CPA’s in the Fraser Valley.  Member breakfast professional development meetings are held on the first Thursday of the month eight times a year and there are 2 social events and one annual Conference Day.

Duties and Responsibilities

  • Meeting planning (assist in preparation of budgets with treasurer, negotiate catering contracts, coordinate speakers, etc.).
  • Assist with preparation of meeting agenda.
  • Meeting management – onsite to manage all aspects of the meetings.
  • Organize and handle all activities and calls of the Board and their committees.
  • Handle meeting marketing activities – LinkedIn, Eventbrite, etc.
  • Handle the Member directory – track and document any changes or edits.
  • Be the point person for member inquiries.
  • Work with the Conference Day committee to produce the annual conference event.
  • Assist in collection of dues from members and guest fees.
  • Assist with the recruitment of new members.
  • Coordinate Social Event – December
  • Drafting correspondence including invitations, emails, minutes and promotions.
  • Keep all Association documents safe/confidential and organized.

Qualifications:

  • Experience in meeting planning and conference planning.
  • Experience in marketing activities.
  • Excellent communication skills.
  • Ability to work independently with little direct supervision.

Technical Experience:

  1. Must be proficient in Microsoft Office suite of products.
  2. Must be proficient in WordPress and updating websites.
  3. Must be proficient in PayPal invoicing and able to reconcile accounts.
  4. Must be proficient in setting up audio and visual components for presentations.
  5. Must be proficient in desktop publishing and creating graphics and marketing materials.

Working Conditions

Administrator must be able to travel locally and carry equipment to FVCPAA meetings. The position requires an individual who is a self-starter and can work independently out of an office in their home as a self-employed contractor.

Time Commitment

15 to 20 hours per month

Compensation

$30 per hour

Respond with Cover Letter, Resume and References by March 3rd, 2017 to:

Laurie Daschuk, BA

Facilitator and Trainer

Ldaschuk@stopthepresses.ca

604-850-5095